Working together

Guest Engagement & Participation Agreement

Effective date: 1 January 2026 · revised 25 October 2026

By applying for, attending, and participating in a recording of The Inclusion Bites Podcast, you confirm that you have read, understood, and agree to the following terms. Participation in the recording constitutes acceptance of these terms. These expectations exist to protect you, the host, and the integrity of the podcast.

1. Purpose and scope of the podcast

We prioritise lived experience and those with powerful stories to tell. Guests come from all walks of life — professionals, practitioners and authors are welcome too, as long as there is a human story at the heart of the conversation.

The Inclusion Bites Podcast exists to explore inclusion, belonging, lived experience, and positive change in a way that is:

Thoughtful and respectful
Grounded in lived experience or professional insight
Constructive rather than combative
Aligned with inclusive values

This is not a platform for:

Personal vendettas or unresolved grievances
Promotional monologues or sales pitches
Misinformation, harmful stereotypes, or discriminatory views
Legal, medical, HR, or professional advice presented as fact

Joanne Lockwood retains full editorial responsibility for ensuring the podcast aligns with these aims.

2. Guest conduct and content expectations

As a guest, you agree that:

You will engage in good faith and with respect for others, even when discussing difficult or sensitive topics
You will not knowingly share false, misleading, defamatory, or harmful information
You will speak from your own experience and perspective, making clear where views are personal opinion rather than established fact
You understand that Joanne may redirect, challenge, pause, or stop the recording if content moves outside the podcast's scope, values, or purpose

This is a conversation, not an ambush — but it is a curated space.

3. Editorial control and right to edit

Joanne Lockwood retains full editorial control over the recording, editing, and publication of each episode
Episodes may be edited for clarity, length, tone, or audience relevance
Joanne reserves the right not to publish an episode, or to remove an episode, at her discretion
There is no obligation to publish an episode in full, in part, or at all

This protects the podcast, its audience, and its guests.

4. Fees, payments, and commercial understanding

Participation in The Inclusion Bites Podcast is voluntary and unpaid. By taking part, you acknowledge and agree that:

No fee is payable to you for appearing on the podcast
No fee is payable by you to Joanne Lockwood for participation
There are no royalties, residuals, appearance fees, or future payments arising from the recording or its use
Your participation does not create any form of employment, partnership, or commercial obligation

This podcast exists to share stories, insight, and impact — not as a paid speaking or commercial engagement.

5. Recording, rights, and use of content

You consent to the recording of audio and video via Riverside. We record with cameras on. For now, only the audio is published, but recorded video may be used in future episodes, clips and promotion. If you would prefer your video not to be recorded or used, let Joanne know before the session and only your audio will be recorded
You grant Joanne Lockwood a non-exclusive, royalty-free licence to use, edit, distribute, and promote the recording and any derived assets
This includes transcripts, audiograms, video clips, written extracts, captions, and summaries
Joanne retains copyright of the recording and all derived podcast assets
You are welcome to share and promote your episode and extracts for non-misleading promotional purposes

6. Ongoing use, repurposing, and promotion of content

You understand and agree that Joanne Lockwood may reuse, repurpose, and reference your podcast appearance in future content and promotional activity. This may include (but is not limited to):

Podcast clips and audiograms
Video snippets (e.g. YouTube Shorts, TikTok, Instagram Reels)
Written extracts, quotes, or commentary
Blogs, LinkedIn articles, newsletters, presentations, or website content
Books and other publications — quotes, extracts, and insights derived from your episode may be incorporated, with attribution, into books, e-books, and other print or digital publications authored or co-authored by Joanne Lockwood (as with Don't Be a D*ck: 99 everyday ways to be more human, built from these conversations)

Such use may occur after the initial episode release and across multiple platforms, and does not require additional permission or attract additional payment. Content will be used in context and in a way that aligns with the podcast's purpose and values.

7. Guest tagging, attribution, and referencing

Joanne Lockwood may tag you (and/or your organisation) and reference your participation in podcast-related posts and promotional activity
Where possible and appropriate, you will be credited and linked using the details you provide (e.g. preferred name, organisation, website, social handles)
If you prefer not to be tagged on a specific platform, you can advise Joanne in advance, and this will be respected where reasonably possible

8. Use of AI in application review, show notes, clips, and repurposed content

To support production and promotion, Joanne uses AI tools to help generate:

Transcripts and subtitles
Show notes and summaries
Written extracts and social captions
Short-form clips and audiograms

An AI assistant also summarises each guest application to help Joanne review it. Joanne reads every application herself and makes every decision personally — the AI never decides. Everything AI helps to produce is reviewed by Joanne before it is published, and you receive a private preview of your episode before release. Which tools we use, and how they handle your data, is set out in section 7 of our Privacy Policy.

You understand that AI-assisted content can occasionally introduce errors, including typos or misheard words, minor factual inaccuracies, or quotes appearing slightly out of context when presented as short extracts. Joanne will take reasonable steps to ensure context and accuracy. If an error is identified or you notify Joanne of a concern, reasonable efforts will be made to review, correct, amend, or remove the content as soon as practical.

9. Accuracy, responsibility, and risk

You confirm that:

You are responsible for the accuracy of your own statements
Any views expressed are your own and do not represent employers, clients, or organisations unless explicitly stated
You will not disclose confidential, privileged, or legally restricted information
You understand the podcast is public and, once released, may remain available indefinitely

The podcast is not legal, medical, HR, or professional advice.

10. Data use, contact, and privacy (plain English)

By submitting your details, booking a slot, and participating in the podcast, you understand and agree that:

Joanne Lockwood will hold your contact details and related information for the purposes of producing, managing, and promoting the podcast
You may be contacted by email and via professional social media platforms (e.g. LinkedIn) in relation to scheduling and recording, episode release and promotion, and reasonable follow-up relating to your appearance
Your data will not be sold or used for unrelated marketing
Information will be stored securely and only for as long as reasonably necessary for podcast-related activity
Some of the services we use to record, transcribe, produce and publish the podcast process your information on our behalf; they are listed in section 7 of our Privacy Policy

You may request access to, correction of, or removal of your personal data by contacting Joanne directly. Where we process personal data we do so in line with our Privacy Policy and, where relevant, our Data Protection of Participant Information Policy.

11. Recording dates, delays, and rescheduling

Each recording session is 90 minutes in total: 15 minutes to settle in, 15 minutes of contingency for technical hiccups (they're more common than you'd think) and 60 minutes of recording. Any breaks fit within those 90 minutes.

Recording sessions are booked in good faith, but you acknowledge that recording dates and times cannot be guaranteed, and technology issues, illness, or unforeseen events may require rescheduling. If Joanne needs to move a session, reasonable notice will be given where possible and alternative dates offered.

If you need to move your session, you can reschedule yourself at any time before the day, using the link in your booking confirmation. A moved recording takes the next available slot, which may be several months away.

12. Publication timing and release schedule

You understand and agree that there is no guaranteed publication date or time for your episode; episodes are released from an editorial queue and are not normally fast-tracked. As a general guide (not a promise), episodes are released at 06:30 UK time on the show's current release days, which change with the size of the queue.

Before release you will receive a private preview of your episode page and can suggest changes. Suggestions can be made until 7 days before the release date, when the episode is locked for publication.

13. Cancellation, withdrawal, and changes of mind

If you need to cancel, postpone, or withdraw, that's fine — just let Joanne know as soon as possible.

You may reschedule instead of cancelling, using the link in your booking confirmation; a moved recording takes the next available slot (see section 11)
If you withdraw after recording but before publication, this will be handled reasonably and in good faith

Once an episode is published, Joanne cannot control third-party downloads or re-shares already made.

14. The conversation and sharing your episode

Conversations are live, unscripted and in English. Questions are not shared in advance — the best conversations are the ones we discover together
When your episode goes live, you agree to share it on social media, tag Joanne Lockwood, use the show's hashtags, and leave a testimonial on Joanne's How are we doing page

15. Governing understanding

This is a UK-based podcast. These terms are governed by the laws of England and Wales and are intended to be applied proportionately, reasonably, and in good faith. We prefer to resolve issues amicably — if you're ever unhappy with anything, please tell us as soon as you can and before posting publicly, and we'll do what we reasonably can to put things right.

16. In plain terms

This podcast is about impact, not ego. Dialogue, not derailment. Insight, not risk-dumping. By showing up and taking part, you're confirming that you understand and accept how this works. If that feels aligned — brilliant. If not, this probably isn't the right platform.

Thank you,
Joanne Lockwood — Host of the Inclusion Bites Podcast

About us

Producer: SEE Change Happen Ltd
Company Reg No: 13138905
VAT Reg No: GB 368 9768 15
Registered address: 1 The Briars, Waterberry Drive, Waterlooville, PO7 7YH
Contact: podcast@inclusionbites.co.uk